BEND HIGH ALUMNI

Alumni Meeting
April 17^th 2008
Bend Senior High School Library

Attending:
George Morrison (President)
Katy Crockett
Gwen Holliday
Darlyne Haynes
Miles Hutchings
Joanne Lubcke
Charles Blacksheep
Phoebe Degree
Lucy Halverson

Meeting Began: 5:05pm

Alumni Meeting
February 21st 2008
Barnes and Noble Café
 
Attending:
George Morrison (President)
Dominic Ficco (Board Member)
Lillian Ficco (Board Member)
Darlyne Haynes
Katy Crockett
Miles Hutchins
Jim Crowl
Christy Kellison
 
 
Meeting Began: 5:05pm
 
Meeting agenda handed out to all present.
 
Introduction of all people present and there involvement within the organization
 
Christy Kellison, the President of the BSH Booster Club, discussed her organization in detail. She said the booster club was able to fulfill some grants for the staff of the high school. She also discussed the 100^th Birthday celebration in detail. She said the booster club is looking for donations of items to raffle. If there is any alumni that would have something that could be raffled off during the event to contact her.
 
George Morrison reviewed our grant process with the members present.
 
The BBQ is scheduled for the first home game of football season. We are still trying to contact the Culinary Class teacher, Mrs. Markland, to discuss having the culinary class cater our BBQ. We are currently still unsure of our menu. We will also be putting together a billboard of all the products we have purchased for the classroom to display during the BBQ.
 
The www.bshalumni.com website and the www.myspace.com/bshalumni website were discussed briefly. The "myspace" page is used by the organization to reach out to the 18-30 demographic that is currently under represented by our organization. The bshalumni.com site is still update consistently.
 
We are still looking for help to fill out our 501c3 paperwork. George and Gwen may be going to the IRS office to get more information. It was also brought to our attention that we will also have to register with the State. We also were made aware that we will have to provide a copy of our By-Laws with the paperwork.
 
Gwen Holliday has officially taken over as our treasurer. "2 signature" checks looked into by George, but the bank cannot guarantee that process without a $50/month charge. Instead George and Gwen have agreed to have an honor system and not produce any checks that do not have two signatures on them. Arrangements have been made to send duplicates of all communications between the bank and our organization to both George and Gwen.
Irene Gallagher will be once again keeping an eye out for reunion information. Reunion information will be placed on website and myspace as it comes in.
 
This will be the third year we have a float in the Bend Christmas Parade. People who participate in the parade are asked to wear blue and gold. We are hoping to have a 2^nd float for members who do not wish to walk the parade route. We are also seeing into the possibility of allowing members to drive there vehicles in the parade.
The organization still has products for sale, such as Sweatshirts, hats, turtle necks and ¾ zip ups. We are looking for ideas for new products.
 
We have currently reached out to many businesses to procure goods and monies for the classroom. IE:
 
Trade n Toll
Snitalsteel
Pak it
Pink
Denny's
Kitchen Collections
 
Some businesses want to help, but require the 501c3 number. Any business that would like to help they contact us through our PO Box, and e-mail.
 
Discussion was brought up about having non-alumni of Bend Senior High become members of the BSHAA. We currently do not know for sure what the By-Laws.
 
Mission statement possibilities handed out by Katy Crockett. The present members at the meeting were asked to look over the possibilities and give feedback to George and Katy.
 
The By-Laws to be looked at.
 
The idea was brought up by Darlyne to create chapters of the alumni association in the valley. She will be researching the idea.
 
Meeting Adjourned: 5:57pm

If you like to attend one our our meetings, please drop us a line either via myspace message or e-mail (bshalumniwebmaster@hotmail.com.)

Alumni Meeting
February 7th 2008
Barnes and Noble Café
 
Attending:
George Morrison (President)
Dominic Ficco (Board Member)
Gwen Holliday
Darlyne Haynes
Katy Crockett

Meeting Began: 2:30pm
 
First meeting of the year.
 
Meeting agenda handed out to all present.
 
No old business to be discussed.
 
New Business:
 
The Board Of Directors for the BSHAA are Dominic Juslen, George Morrison, and Lillion Ficco. This covers the legal need.  George would like to find some more members of the Board to guide the Alumni.
 
Gwen is to become treasure and she will be taking over and reconciling the checkbook for the BSHAA. The account is currently housed at B.O.T.C. The bank statements for the BSHAA will be sent to the Treasure’s address instead of where they are currently being sent, the BSHAA post office box. The checks will also be converted from one signature to two signatures to protect both the members at the BSHAA as a whole. Once this conversation is complete a stipulation is to be placed on the bank account to ensure that checks are not accepted by our bank unless they have two signatures.
 
The 501c3 Tax Id Number paperwork was brought to the meeting. Currently if we were to have this paperwork filled out by a professional it could cost $1200. If the BSHAA were to fill it out themselves it will cost $300. We are currently attempting to local a member of the BSHAA who has experience filling out this paperwork.
 
The BSH Booster Club is hosting at 100th Celebration dinner at the Sunriver Lodge on April 12th.  The BSHAA has been contacted by the booster club to help with the event. The BSHAA has committed to helping to reach out to our members by posting a letter written by the BSH booster club on our website and myspace page. We have also committed to sending a “formal invitation” e-mail to our members who have e-mail addresses. It was discussed to also mail out formal invitations to our members.
 
A delegation of BSHAA members will be attending the BSH booster club meeting on February 19ths at 7pm in the BSH Library. We will receive more information on the 100th celebration dinner and what help is needed from us.
 
The BSHAA is also in the brain storming stage of planning another fundraising event. An idea was brought to the table to have a premier showing to BSH Alumni of a movie that was created about the 100th Birthday of Bend High (or the city of bend?). It was also discussed  to have a spaghetti feed or other “formal” function. We will be in contact with the BSH Culinary Class to see if they would like to cater any event we have.
 
A recruitment letter will be drafted to be sent out with our registration forms in march or April. It is also planned to be an informal invitation to a meeting of all members. The Public Relations team will be drafting this letter. 
 
A new mission statement is to be drafted by the public relations team to reflect our goals as a organization. The first draft is to be done by the next meeting.

Our next meeting will be Thursday, February 21st at Barnes and Noble.

Action Items For Next Meeting:
 
-A report from the delegation attending the BSH Booster Club Meeting
 
-A rough draft of the recruitment letter to be drafted by the Public Relations team.
 
-A rought draft of the BSHAA Mission Statement
 
-Confirmation that the signature cards reflect our new treasurer, the bank statements are being sent to her   
          
-Confirmation that the checks will be two signature
 
-Board Members to talk with the Culinary Class about catering our events
 
Meeting Adjourned: 4:27pm